Abstract & Video Submissions

Start a submission here: 2017 Submission Site. The deadline is January 25, 2017.

Guidelines

ABSTRACTS

  • The Objectives/Methods/Results/Conclusions sections are limited to 400 words total.
  • Authors are not restricted by the number of abstracts and/or videos submitted. However, no more than 8 authors per submission are allowed.
  • Updates and edits to submissions can be made as needed prior to the submission deadline. 
  • Titles must be in title-case, and may not include author, institutional and/or proprietary names.

Images

The maximum file size is 15 MB per graphic. Accepted file formats are as follows:

  • Photographs - JPG only (no TIFF)
  • Tables and graphs - Microsoft Word or PowerPoint
  • No more than two figures and/or tables may be uploaded
  • Figures and tables must be cited in the abstract and include a title. Additionally, table columns and/or rows must be labeled in at least 8-point font. Sketches need to be completed by a professional artist.
  • Images must be the original, unpublished property of the author(s). Written permission must be obtained from the rights-holder in order to reuse any copyrighted material.
  • Graphics published in the JVS supplement will be in black and white.
  • Resolution should be:
    • 300 DPI for halftone images
    • 500 DPI for combination (image and table) art
    • 1,000 DPI for line art (1,200 DPI if the image contains very fine line weights) 

Any modifications to resolution must be completed in photo-editing software before submission, as the abstract software will not check this.

Session Types
Authors may submit an abstract for any of the following program types:

Plenary
Abstracts accepted for these sessions will be slotted for either 3- or 7- minute presentations, with two or five minutes for discussion, respectively. Manuscript submission to the Journal of Vascular Surgery is required for all 7-minute lectures, and must be completed by December 31, 2017. New this year: “Rapid-paced” is no longer an official program type. Abstracts indicating consideration for a plenary session will be accepted for one of the two aforementioned time increments; authors will be notified which format has been designated for their abstract(s).

Vascular and Endovascular Surgery Society (VESS)
Abstracts accepted for this session will be given seven minutes to present, and seven minutes for discussion. Submission of a manuscript to the Journal of Vascular Surgery is required, and must be completed by December 31, 2017.

International Forum
Abstracts accepted for this session will be given six minutes to present, and four minutes for discussion. Abstracts must be current work, but previous presentation at local or regional - but not domestic or international - meetings is acceptable. A discussant will facilitate conversation with the audience for each abstract. If none of the contributing authors is an SVS international member, the International Relations Committee may sponsor an abstract. Submission of a manuscript to the Journal of Vascular Surgery is not required. **While co-authors may be from the United States or Canada, both the presenting and senior authors must reside outside the US or Canada.**

International Fast Talk
Accepted abstracts will have three minutes to present, and two minutes for discussion; slide preparation (limit 6) is necessary. Abstracts must be current work, but previous presentation at local or regional - but not domestic or international - meetings is acceptable. If none of the contributing authors are an SVS international member, the International Relations Committee may sponsor an abstract. Submission of a manuscript to the Journal of Vascular Surgery is not required. **While co-authors may be from the United States or Canada, both the presenting and senior authors must reside outside the US or Canada.** 

Additionally, authors under the age of 35 are eligible for the Young Surgeon Competition (two awards will be given at the conclusion of the session).

Poster Competition
Posters will be grouped by category and placed on poster boards in the exhibit hall. Poster presentations will be made during a 90-minute session, of which participation in the entire session is mandatory by one of the authors. Authors will be given three minutes to present, and two minutes for discussion; the presenting author will be judged by his/her peers and a group moderator. One winner from each category will present their poster as a PowerPoint during the “Championship Round”. Winners will be selected for first-, second- and third-place cash prizes. Basic research abstracts are only eligible to be accepted for this session; see below for additional information. Submission of a manuscript to the Journal of Vascular Surgery is not required.

Interactive Poster
Taking place during the Welcome Reception on the exhibit hall floor, Interactive Poster presenters interact with attendees, discussing their work and answering questions. While there is no formal presentation of data, at least one author is expected to be present for the duration of the 60-minute session. Manuscripts may be submitted to the Journal of Vascular Surgery based on abstract contents, but submission itself is not required.

Basic Research
Submission of abstracts describing basic science research or early translational research (under the topic “Basic Research”) will only be evaluated for the Poster Competition, although a limited number of abstracts may also be selected for the plenary. Investigators are encouraged to consider submission to the SVS Vascular Research Initiatives Conference (VRIC), which focuses on state-of-the-art basic vascular science. Presentation of basic science data at the VRIC does not preclude presentation at the Vascular Annual Meeting. All submissions to this category will be evaluated by the SVS Research & Education Committee, and can be presented at both meetings. Submission of a manuscript to the Journal of Vascular Surgery is not required.

VIDEOS
Authors may submit a video for the following two program types:

Plenary and/or “How I Do It”
Videos accepted for these sessions will be given five minutes to present, and five minutes for discussion. Videos should be high-quality and modern, focusing on procedure or technique, not presentation of data.

  • Submitted videos must include narration, but if accepted, they will be silent (with live narration provided by the lead author during the session).
  • Manuscript submission to the Journal of Vascular Surgery (JVS) is not required.
  • Do not password-protect videos.
  • File formats of .mp4, .avi, .mov and .mpg with a 350 MB limit are accepted.

Policies

Author
It is SVS policy that either the submitting author or one of the co-authors of each abstract be an SVS member. If neither the submitting author nor the co-authors are members, then a member must sponsor the abstract. SVS sends all correspondence to the submitting author or member sponsor regarding the submission. All papers presented by a student, resident or fellow must have the senior author present at the podium during the discussion phase of the paper. The presenting author must have a command of the English language, and be able to respond to questions in understandable English.

For Vascular and Endovascular Surgery Society (VESS) session submissions, it is the policy of VESS that either the submitting author or one of the co-authors of each abstract must be a member of VESS. If neither the submitting author nor the co-authors are VESS members, then a VESS member must sponsor the abstract.

Employees of Commercial Interest
Industry employees can be authors, but not presenters, if the content of the abstract relates to the business lines and products of its employer.

Redundant Publication/Presentation Withdrawal
The work represented in the abstract must NOT have been presented, published or submitted to any other major meeting or journal prior to that year’s Vascular Annual Meeting with the exception of:

• Local/regional meetings
• Vascular Research Initiatives Conference

It is the responsibility of the submitting author or sponsoring SVS member to consult with the Program Committee prior to submission if there is any question regarding possible redundancy of the work to be presented. Direct inquiries to education@vascularsociety.org.

Failure to comply with the above rules will result in the abstract being rejected or later withdrawn. In addition, the penalty will be a one-year ban from presentation at the Vascular Annual Meeting, subject to the discretion of the Program Committee (the only exception to dual submission is the American Surgical Association (ASA) Annual Meeting). If the abstract(s) is/are accepted for the ASA Annual Meeting, the author will need to notify SVS immediately to withdraw the abstract from the Vascular Annual Meeting.

National/Regional Meetings
An abstract accepted to the Poster Competition that has not been submitted as a paper to the Journal of Vascular Surgery does not preclude submission to the following regional and national society meetings:

• Eastern Vascular Society
• Western Vascular Society
• New England Society for Vascular Surgery
• Vascular and Endovascular Surgery
• Society for Clinical Vascular Surgery

If a paper has been accepted to the Eastern Vascular Society or Western Vascular Society annual meetings, it precludes presentation at the “Championship Round”. However, the poster may still be presented at the Poster Competition.

Journal Publication
While manuscript submission to the Journal of Vascular Surgery (JVS) is required for papers presented during the plenary & VESS sessions, it does not guarantee publication. (Submission is not mandatory for the International Forum, International Fast Talk or Poster Competition programs.) JVS manuscript submissions must conform to the JVS policies on originality and conflict of interest disclosure. The majority of accepted abstracts will be published in a JVS supplement, available at the Vascular Annual Meeting. Basic research papers are exempt from this requirement.

The deadline for submission is December 31, 2017 to jvascsurg@vascularsociety.org; instructions can be found at Editorial Manager.